FASTTEK GLOBALpowered by Fast Switch - Great Lakes
info@fasttek.com
(734) 744-9373
Warren, Michigan
Administrative Assistant 4 #882043
Job Description:
The energy at our company is contagious. We’re driven by our immense passion, as we constantly seek out challenges and identify new opportunities. We work hard to connect with our customers and earn their loyalty for life.  Bring your talent to our company – our opportunities for growth span the globe. We will give you the training and opportunities to unleash your ambition.
 
This position will provide administrative support to the Global CMO. Work includes various tasks such as travel arrangements, calendaring, scheduling, and expenses. Position requires a high degree of accuracy and coordination. The successful candidate for this position will be someone who exhibits the highest standards of professionalism, technical savvy, tact and thoughtful problem solving.
 
Responsibilities:
  • Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Review and approve invoices, reports, memos, letters, financial statements, and other documents.
  • Review and approve corporate documents, records, and reports.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Prepare agendas and make arrangements for committee, board and other meetings.
  • Make arrangements for travel, planning meetings, etc.
  • Someone that has experience supporting a senior executive
  • Managing calendar, etc.
  • Meetings, handling travel (booking, adjusting calendar)
  • Works closely with the planner (CMO’s right hand)
  • This role is a Backfill for someone that is out on leave, (unsure if the other individual is going to return)
  • Two other admins within the group
  • Within a day there would be admin calls, various throughout the day to plan and adjust executive schedules
  • Scheduling meetings, every day is going to be slightly different
  • Does not take a break during company Contract Shutdown Days
  • This role is going to require someone seasoned, not someone new to admin work
 
Top 3 skills
  • Ability to multi-task
  • Organized & detail orientated
  • Proactive - Ability to think ahead and anticipate needs/challenges
 
Skills:
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  • Strong ability to work independently and manage one’s time.
  • Strong ability to keep information organized and confidential.
  • Strong ability to book and plan travel.
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
 
Education/Experience:
  • High school diploma or GED required.
  • 8-10 years’ experience required.
  • Experience working with executives required.
 
What type of personality performs best within your team, given the overall environment, and workplace dynamic (energetic, heads down, process driven, etc.)?
-Someone with a positive, can-do spirit that thrives in a fast-paced environment. It can get hectic but the team itself makes it enjoyable – they’re respectful, hard-working and friendly.
 
Additional Info:
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is financially strong, privately held company that is 100% consultant and client focused.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 
  • Medical and Dental (FastTek pays majority of the medical program)
  • Vision
  • Personal Time Off (PTO) Program
  • Long Term Disability (100% paid)
  • Life Insurance (100% paid)
  • 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019 and 2020!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
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