(352) FASTTEK | (352) 327-8835
FASTTEK GLOBALpowered by Fast Switch - Great Lakes
info@fasttek.com
(352) FASTTEK | (352) 327-8835
Jackson, Michigan
Administrative Assistant #1015415
Job Description:
If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you.  Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.
 
Job Summary:
We are seeking a highly organized and adaptable Administrative Assistant to support three executive directors within our organization. The ideal candidate will be proficient in Microsoft Outlook, Excel, and Teams, and will excel in a dynamic, fast-paced environment. This candidate will be adept at adjusting priorities and keeping up with shifting demands. This role requires exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving.
 
Key Responsibilities:
  • Calendar Management: Efficiently manage and coordinate the executives' calendars, ensuring all appointments, meetings, and events are scheduled and updated.
  • Meeting Coordination: Schedule and organize meetings, including preparing agendas, taking detailed notes, and distributing minutes.
  • Meeting preparation: Ensure that all materials are available prior to key meetings and help with week-ahead preparation.
  • Expense Reports: Prepare and submit expense reports for the executives, ensuring accuracy and timely processing.
  • Event Coordination: Plan and coordinate team events, including logistics, catering, and communication with attendees.
  • Collaboration: Partner with other executive assistants within the P&C function to ensure seamless support and coordination across the team.
  • Adaptability: Embrace change and demonstrate agility in responding to shifting priorities and demands.
 
Skills: Qualifications:
  • Proficiency in Microsoft Outlook, Excel, and Teams.
  • Strong attention to detail and management across three different clients
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to handle sensitive information with discretion.
  • Proven experience in a similar role supporting senior executives.
  • High level of adaptability and agility in a fast-paced environment.
  • Experience in the HR function or related field.
 
Additional Info:
 
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is financially strong, privately held company that is 100% consultant and client focused.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 
  • Medical and Dental (FastTek pays majority of the medical program)
  • Vision
  • Personal Time Off (PTO) Program
  • Long Term Disability (100% paid)
  • Life Insurance (100% paid)
  • 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
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