Procurement and Contract Support Specialist #1043978
Job Description:

• Establish and promote excellent internal customer and vendor relationships by managing the supplier onboarding process in an efficient, focused and flexible manner.
• Act as a single point of contact for internal customers and vendors for the supplier onboarding process.
• Provide contract signature and workflow oversight. Oversee document drafting, negotiation, Legal contract reviews, compliance, and governance.
• Basic Qualifications - please cover the following areas: Scope: Budget, employees direct and indirect and other resources managed.
• Attach organization chart both current and proposed if applicable.

 
Education & Experience:

• College degree or equivalent work experience preferred
• Minimum 4 years of relevant Administrative Mgt / Support preferred
• Advanced knowledge of Ariba procure-to-pay
• Strong PC skills (Word, Outlook, PowerPoint)
• Advance knowledge of Excel

 
Competencies:

• Strong ability to work collaboratively between multiple departments and vendors
• Ability to identify and expedite critical issues
• Precision in project execution
• Effective stakeholder coordination
• Ability to follow-up and ensure tasks are completed to the satisfaction of the business
• Mindset dedicated to delivering an ever-increasing level of support throughout the organization
• Detailed, analytical skills Ability to keep detailed records and generate reports, when needed
• Rapid adaptability with minimal training required
• Business focus and investment.

 
Communications:

• Excellent communication and customer service skills
• Clear and concise communication
• Good writing / documentation skills
• Timely responsiveness

 
Other Requirements:

• Based at the Newark, NJ headquarters office

 
KEY ACCOUNTABILITIES:

• 60% - Contract Signature and Workflow Oversight: Manage end-to-end signature processes for contracts, effective stakeholder engagement, and adherence to established workflows. Monitor approval chains, work with stakeholders, and maintain accurate documentation of all signatory actions.
• Ensure compliance with organizational policies and legal standards while maintaining accurate records of all authorizations.
• 35% - Manage supplier onboarding process: Manage the end-to-end supplier onboarding process.
• Act as the primary point of contact for internal stakeholders and vendors throughout the supplier onboarding process, including submitting onboarding requests in Zycus, working with suppliers to ensure they submit their application in a timely manner, and troubleshooting any issues that arise.
• Duties include working with internal customers, keeping them up to date, gathering any missing information, liaising with vendors and working with Corporate Accounts Payable and PEXNA procurement as needed to get the supplier through the process.
• 5% - Support Departmental Needs: Provide administrative and operational support for related activities as required.

 
Additional Information:
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is a financially strong, privately held company that is 100% consultant and client focused, operating in nearly half of the states in the U.S., Europe and India.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
Follow us on Twitter: https://twitter.com/fasttekglobal
Follow us on Instagram: https://www.instagram.com/fasttekglobal
Find us on LinkedIn: https://www.linkedin.com/company/fasttek
You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
AI & Hiring Disclosure
We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.
All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.
If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.
Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.
To learn more or exercise your rights, please contact us at info@fasttek.com.