Executive Administrative Assistant #1056534
Job Description:
An Executive Administrative Assistant (EAA) provides high-level administrative support to C suite executives and senior management, serving as a trusted partner to ensure smooth operations. Key responsibilities include complex calendar management, organizing global travel, screening communications, maintaining strict confidentiality, and acting as a liaison to the board of directors.
 
Core Responsibilities and Duties:

• Complex Scheduling: Managing multiple executive calendars, prioritizing meetings, and resolving scheduling conflicts proactively.
• Travel Coordination: Arranging comprehensive domestic/international travel itineraries, including flights, hotels, and transportation.
• Communication Management: Screening emails, telephone calls, and visitors; drafting reports, presentations, and correspondence on behalf of leadership.
• Meeting Planning: Organizing board meetings,
• Confidentiality & Discretion: Handling sensitive personnel files, financial data, and company secrets with high integrity.
• Office Administration: Maintaining records, preparing expense reports, and ordering supplies.

 
Required Skills and Qualifications:

• Communication: Exceptional verbal and written communication skills for liaison work.
• Organization: Strong multitasking abilities, attention to detail, and time management skills.
• Technology Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint), virtual meeting platforms (Zoom, Teams), and scheduling tools.
• Discretion: Proven ability to handle confidential information.
• Experience: Previous experience as a personal assistant, executive assistant, or in a similar administrative role.

 
Distinction Between AA and EAA:

• While an Administrative Assistant (AA) focuses on general task-oriented clerical support, an Executive Administrative Assistant (EAA) acts strategically, often acting as an extension of the executive and managing specialized projects.

 
Common Performance Metrics:

• Efficient calendar organization reducing scheduling conflicts.
• Accurate and timely expense reporting.
• Positive feedback on communication quality from internal/external stakeholders.

 
What are the top 3 skills of an executive assistant?
The top 3 essential skills for an executive assistant are exceptional communication, meticulous organization, and proactive time management. These skills allow EAs to manage complex calendars, act as a gatekeeper for stakeholders, and efficiently prioritize tasks in fast-paced environments.

• Here are the top 3 skills in detail:
  • Communication Skills (Written and Verbal): As the primary point of contact, EAs must communicate clearly and professionally on behalf of executives. This includes drafting correspondence, handling calls, and managing communications with stakeholders.
  • Organizational Skills: This includes advanced calendar management, travel coordination, and document preparation. An organized EA ensures that an executive's day runs smoothly and that they have necessary materials prepared in advance
  • Time Management & Prioritization: EAs must juggle competing, time-sensitive tasks, necessitating strong prioritization skills to protect the executive's time and maintain productivity.

 
Key Supporting Skills:

• Proactivity/Anticipation: The ability to anticipate needs and prevent issues before they arise.
• Technical Proficiency: Fluency in tools like Microsoft Office Suite, Google Workspace, and project management software.
• Discretion: Handling sensitive and confidential information with professionalism.

 
Additional Info:
 
At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra.  We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!
FastTek Global is a financially strong, privately held company that is 100% consultant and client focused, operating in nearly half of the states in the U.S., Europe and India.
We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
 

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

 
Plus, we have a lucrative employee referral program and an employee recognition culture.
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
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You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
AI & Hiring Disclosure
We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.
All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.
If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.
Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.
To learn more or exercise your rights, please contact us at info@fasttek.com.