FASTTEK GLOBALpowered by Fast Switch - Great Lakes
Chennai, Tamil Nadu
Operations Administrator #1057638Job Description:
- We are looking for an Executive Assistant / Operations Administrator to support senior leaders by providing high-impact administrative, operational, and coordination support.
- This role goes beyond traditional calendar & travel management—it acts as a trusted partner to leadership, enabling effectiveness, structure, and follow-through across a fast paced, global organization.
- The ideal candidate is proactive, highly organized, detail oriented, and comfortable operating with limited direction.
- They bring strong judgment, discretion, and communication skills, and are able to anticipate needs, manage complexity, and keep leaders and teams aligned.
Skills Required:
- Ability to communicate and work with cross-functional teams and all levels of management , Administrative Assistant, Executive Assistant
Skills Preferred:
- Communications, Financial Operations
Experience Required:
- Senior Specialist Exp: 8+ years
Education Required:
- Bachelor's Degree
Additional Information :
- Leadership Support: Act as a strategic partner to senior leaders, managing complex global calendars, prioritizing communications, and handling sensitive information with strict confidentiality.
- Travel & Events: Manage end-to-end domestic and international travel, including expense reconciliation.
- Plan and execute logistics for leadership engagements, All Hands, off-sites, and regional events.
- Meetings & Communications: Organize and facilitate leadership meetings, including setting agendas, preparing executive-level materials, capturing decisions, and driving action items to closure.
- Operations: Provide operational support, including departmental planning, financial data coordination, and purchase order facilitation, partnering cross-functionally to ensure efficient workflows.
- Culture: Support employee engagement, recognition programs, and team events to foster a collaborative and positive team environment.
Qualifications & Experience
- 8+ years' experience as an Executive Assistant or Operations Administrator supporting senior leaders, ideally in a global, multi-time-zone setting.
- High proficiency in MS Office (Outlook, Teams, PowerPoint, Excel, SharePoint) and corporate travel/expense tools (e.g., SAP Concur, Expensify, Workday).
- Exceptional organizational, prioritization, and written/verbal communication skills.
- Proven experience managing large-scale events, complex scheduling, and executive presentations.
- Ability to work independently and proactively with sound judgment amid ambiguity.
- High degree of professionalism, discretion, and integrity.
- Working Style We Value: Proactive, anticipatory, and calm under pressure.
- A detail-oriented, collaborative relationship-builder who takes ownership, sees the bigger picture, and prides themselves on quality follow-through.